(Senior) Executive Assistant, Investigational Medicine Unit (Contract till 31 Dec 2023)

Job ID:  4976
Job Function:  Administration
Institution:  National University Hospital

Job Purpose
To maintain administrative functions for the Manager of IMU.


Duties and Responsibilities

  • Coordinates and maintains timely and effective office procedures and efficient work flow.
  • Ensure all equipment in IMU are maintained in a timely manner.
  • Prepare and raise billing, purchase and sourcing requests.
  • Ensure sufficient office supplies at all times.
  • Maintains filing and other office procedures.
  • Update and maintain office inventory.
  • Work with IMU coordinators on monthly invoicing to Sponsors and Principal Investigators.
  • Handles staff’s Personal files and confidential documents
  • Coordinate facilities support and maintenance (for example, facsimile machines, printers, copiers, etc.). Troubleshoot related problems and render appropriate assistance.
  • Assists in the preparation of regular and periodic operational reports, operating and capital budgets, management and statistical reports timely for analysis and review.
  • Arranges for the necessary resources/facilities and provide operational and resource support.
  • Takes initiative to resolve problems within his/her capability whenever required.


Job Requirements

  • Diploma in Management is preferred with at least 2 years' experience in a similar position. Fresh graduates are welcome
  • Goods PC skills and proficient in MS Office applications such MS Word, Excel Powerpoint
  • Good interpersonal skills.
  • Excellent written communication skills.
  • Positive work attitude and ability to work with all levels of staff.
  • Flexible and adaptable.