(Senior) Executive Assistant, Investigational Medicine Unit (Contract till 31 Dec 2023)

Job Purpose
To maintain administrative functions for the Manager of IMU.

Duties and Responsibilities

• Coordinates and maintains timely and effective office procedures and efficient work flow.
• Ensure all equipment in IMU are maintained in a timely manner.
• Prepare and raise billing, purchase and sourcing requests.
• Ensure sufficient office supplies at all times.
• Maintains filing and other office procedures.
• Update and maintain office inventory.
• Work with IMU coordinators on monthly invoicing to Sponsors and Principal Investigators.
• Handles staff’s Personal files and confidential documents
• Coordinate facilities support and maintenance (for example, facsimile machines, printers, copiers, etc.). Troubleshoot related problems and render appropriate assistance.
• Assists in the preparation of regular and periodic operational reports, operating and capital budgets, management and statistical reports timely for analysis and review.
• Arranges for the necessary resources/facilities and provide operational and resource support.
• Takes initiative to resolve problems within his/her capability whenever required.

Job Requirements

• Diploma in Management is preferred with at least 2 years' experience in a similar position. Fresh graduates are welcome
• Goods PC skills and proficient in MS Office applications such MS Word, Excel Powerpoint
• Good interpersonal skills.
• Excellent written communication skills.
• Positive work attitude and ability to work with all levels of staff.
• Flexible and adaptable.