Associate Executive, HR CoE Learning, Leadership Development and Scholarship

Associate Executive, HR CoE Learning, Leadership Development and Scholarship - 2 years contract

Job Summary: The Associate Executive role is essential in providing comprehensive administrative and operational support to the Learning and Leadership Development Centre of Excellence (L&LD COE) to ensure smooth management and execution of training programmes, contributing to the overall effectiveness of learning initiatives by the CoE.

Key Responsibilities:

1. Training Coordination
• Assist in the coordination and scheduling of training programs, ensuring alignment with NUHS goals and participant availability.
• Help create and update training calendars, effectively communicating schedules to relevant stakeholders to ensure transparency and accessibility.
2. Material Preparation
• Prepare and distribute training materials, including handouts, presentations, and evaluation forms, ensuring all resources are accurate and accessible.
3. Participant Management
• Manage participant registrations and maintain accurate attendance records to facilitate effective tracking and reporting.
• Respond to inquiries from staff regarding training programs and schedules, providing timely and accurate information.
4. Logistical Support
• Set up training venues, ensuring that projectors, audio equipment, and other necessary tools are in good working condition and meet specific training setup requirements.
• Address any last-minute logistical challenges to ensure uninterrupted learning experiences for all participants.
5. Administrative Assistance
• Provide administrative support to trainers and facilitators before, during, and after training sessions, ensuring they have the necessary resources and information.
• Perform general administrative duties such as data entry and knowledge management of training-related documents in SharePoint.
6. Feedback and Reporting
• Collect and compile participant feedback and training evaluation data to assess program effectiveness and areas for improvement.
• Assist in generating routine reports on training activities and outcomes, including maintaining the training database, compiling reports, and assisting with data analysis for operational decision-making.
7. Stakeholder Communication
• Correspond with internal and external stakeholders to ensure smooth operations and timely information dissemination regarding training programs.

Qualifications:

• Diploma in Human Resources, Business Administration, Healthcare Administration, or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Good time management and able to multi-task to handle concurrent coordination of multiple training programmes.
• Prior experience in a healthcare setting is often preferred. 

Key Competencies:

• Time management and ability to multitask.
• Customer service orientation.
• Adaptability and willingness to learn.
• Basic project coordination skills.
• Interpersonal skills and professionalism.
• Problem-solving and initiative-taking abilities.