Associate Executive, Zone Operations, RHSO

The National University Health System (NUHS) Regional Health System Office (RHSO) is seeking a detail-oriented and efficient candidate to support our operations team. The key responsibilities include:

1. Administrative Coordination and Meeting Management

• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management

2. Training and Development Support

• Coordinate training plans with internal stakeholders and external vendors for RHSO staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff

3. Office and Facility Management

• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across RHSO locations
• Support weekend community health events as needed

Requirements:

• Diploma in any discipline
• 2+ years of relevant administrative experience, preferably in healthcare settings
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills
• Excellent organizational and multitasking abilities
• Strong communication skills and attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Willingness to work at various NUHS cluster locations as required