Associate Executive / Senior Associate Executive, Service Ops, Service Academy

Overview*

Reporting to the Deputy Director, you will provide general administrative support to the Head of Department and the team of 5.

Job Responsibilities*

You will be responsible for the following:

• Procurement (Sourcing Request, raising of ePR) and Processing of invoices
• Filing and documentation, Housekeeping of shared drive, ordering and receipt of supplies, maintenance / records of office equipment
• Procure and manage inventory of training related items, corporate gifts, corporate collateral and corporate kits
• Update of content for website and intranet, and for onsite channels (including digital platforms) under the dept’s charge
• Send out e-broadcast of publicity materials for the team
• Manage calendar and coordinate meetings
• To manage all WSQ programmes related administration & logistics from pre to post programme.
• Manage the general enquiries, emails, reply queries through department email
• Consolidation of reports, preparation of PPT, uploading of information and documents to SSG related portals
• Any other assigned duties

Requirements*

• Minimum 5 years of administrative experience working in large organisations and fast-paced environment.
• Good organisational, interpersonal, verbal, and written communication skills.  Able to communicate effectively with internal and external colleagues/partners.
• Adaptable and able to handle multiple requests simultaneously.
• A team player
• Proficient in MS Office software particularly in Excel and possess good graphic design capabilities.
• Good knowledge of SkillsFuture accredited programmes requirements and TP Gateway portal
• Possess ACLP or DDDLP will be an advantage.