Executive Assistant, Laboratory Medicine

The incumbent shall be responsible to:

• Plan, organize and manage events and functions for the department.
• Maintain and establish (if necessary) the filing system (both online and offline).
• Perform errands for the department such as routing of documents for approval, collating and sending of documents to other departments (both online and hardcopy).
• Assist to compile, update and keep track of laboratory related contracts.
• Assist with billing workflows like interdepartment billings and checking of invoices.
• Raise Procurement Requests (PR), ePay, eSundry, etc.
• Management of office inventory - purchasing of basic office and laboratory supplies, pantry food, etc from the system, receiving and stock checks of office inventory.
• Perform clerical duties such as data entry, photocopy, scan, fax documents, compiling of department data, sorting and distribution of mails to the appropriate staff, booking of courses and facilities, etc.
• Back up for department secretary.
• Any other duties as assigned by the HOD/ Director/ Manager.

Job Requirements

• Diploma holder.
• IT Savvy – proficient with Microsoft Office Suite.
• Able to work Monday – Thursday 8am to 5.30pm, Friday 8am to 5pm.
• At least 6 – 7 years of relevant working experience for Senior position.