|
Job Purpose
Responsible for the procurement operations, ensure continuous supply of pharmaceutical and non-pharmaceutical items and liaise with vendors for product feedback.
Duties & Responsibilities
2.1. Operational
2.1.1 Ensure appropriate and sufficient stock level of pharmaceutical items
- Monitor stock level and escalate to buyer on critical stock situation.
- Plan, allocate, and re-distribute stocks among branches to ensure smooth and continuous supply of pharmaceuticals when there is supply limitation.
- Follow up on the delivery of products and ensure optimal stock level.
2.1.2 Handle product feedback and recall
- Review feedback for pharmaceutical items and provide feedback to vendors.
- Facilitate product recall.
- Liaise with vendors for items with cold chain break and advise users accordingly.
2.2 Administration
2.2.1 Provide administrative support to procurement.
- Ensure Purchase Requisitions are accurately raised.
- Co-ordinate and assist in contract management.
- Maintain proper records for signed contracts.
- Source for non-pharmaceutical items with Estimated Purchase Value <$5,000.
- Manage requirements for procurement, e.g., submit purchasing programme.
2.2.2 Responsible for billing to various stakeholders (i.e., retail vendors)
- Ensure billing is accurately and timely raised.
- Prepare supporting documents and data verification for billing according to endorsed agreement.
2.2.3 Monitor vendor performance
- Conduct vendor performance/qualifications review twice yearly, in accordance with NUHS Procurement Policy.
2.2.4 Maintenance of procurement database and reports
- Ensure records are updated accurately and timely.
- Generate reports for various stakeholders as and when appropriate.
2.3 Systems specialist for procurement and inventory
2.3.1 eProc
- Train users on the use of the eProc system.
- Assist in queries and issues related to the eProc system.
2.3.2 Facilitate resolution of SAP-related matters
- Handle branch users’ enquiries.
- Report and escalate to relevant parties for missing SAP transactions and ensure missing transactions are recovered.
- Resolve discrepancies between physical and the Goods Receipt (GR) system.
2.4 Others
2.4.1 Perform any other duties as assigned by the supervisor.
Job Specifications / Requirements
3.1 Qualification
- GCE “A”/ “O” or Higher NITEC qualification
3.2 Experience
- Minimum 2 years of relevant experience or relevant diploma.
|
