Executive Assistant (Nursing Admin)

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity:

We are looking for Executive Assistant (Nursing Wards) to join us. The incumbent is responsible to coordinate the office operations of the department, maintain office forms and procedures, and assists with administrative tasks. He/she may handle confidential information from time to time and is able to manage documents with strict confidentiality. He/she abides by NUHS core values, puts patients first, and works closely with partners including families, volunteers and organizations. Additional duties and responsibilities can be assigned to meet any changing conditions as appropriate.

Job Responsibilities:

The incumbent shall be responsible to:
 

PRIMARY RESPONSIBILITIES AND DUTIES – 80%

• Provides clerical and administrative support in the following:

  • Maintains and updates staff personal records e.g. flu vaccination records, emergency contacts, personal particulars, mask fitting records etc.

  • Answers phone calls, handles enquiries, conveys messa

  • Oversees and distributes incoming and outgoing mails.

  • Department meetings

• Assists to organize meetings; reserves meeting venues and prepares required AV equipment.

• Prepares, follows up, updates and files current and new staffs’ orientation checklist, competencies, personal particulars etc. 

• Updates and maintains training databases and records post completion of training.

• Manages and maintains department inventory of stationery, assets and equipment.

• Raises IT access requests and prepares for new hires’ on-boarding e.g. ordering of name stamp, files etc.

• Checks, collates and raises items for Purchase Requisition (PR) including managing and filing of billed receipts / invoices

• Undertakes any other responsibilities assigned by Reporting Officer.

SECONDARY RESPONSIBILITIES AND DUTIES – 20%

• Participates in hospital-wide activities such as Service Quality (SQ) Awards, Quality Month, Nurses’ Day Celebrations, etc. as assigned.

• Supports department activities and events such as audits, nurses day etc. as assigned.
   

Requirements

• Minimum GCE “A” level or Diploma.

• Good knowledge on use of PC software and application.

• Proficient in the use of Microsoft Office.

• Preferably 1 year of working experience in healthcare or service industry.

• Experience in hospital operations will be advantageous.

• Able to work in fast-paced environment.

• Good communication, interpersonal skills.