Executive Assistant - NUWoC, MDT KidStart Programme

Job Purpose:

The Executive Assistant will be responsible for providing administrative support to the Multi-Disciplinary Team Support for KidSTART (MDT KidSTART) Programme under National University Centre for Women & Children (NUWoC), National University Hospital (NUH).

Primary Duties and Responsibilities:

Performs administrative support duties for MDT KidSTART Programme, including but not limited to the following:

• Colalte statistics and data, perform data entry into the programme database.

• Assist in the collation of monthly and quarterly reports.

• Assist in purchase of programme-related items via NUH’s requisition system.

• Provide secretariat, administrative & logistic support for meetings related to the Programme.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Liaise with stakeholders to gather statistics and data for maintenance of database.
• Communicate effectively with MDT team members for organizational & administrative work.
• Able to meet reporting timelines as per organization and programme requirements.
• Assist in coordination of meeting date and booking of meeting venue, logistics for virtual meeting, meal catering etc.
• To navigate different systems e.g. appointment booking, purchase & requisition processes and liaise with stakeholders to deliver task on time.

Secondary Duties and Responsibilities:

• Provide administrative and operational support to KTP-NUCMI (e.g., report generation, procurement, events, etc).
• Perform any other duties assigned by supervisor.

Job Requirements:

Skills and knowledge

• Experience in clerical and administrative duties preferred.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Good organizational skills and time management.
• Able to work independently.

Personal Traits

• Responsible and motivated to perform well
• Able to work independently
• Good EQ is preferred

Educational Qualifications

• Diploma from a recognised institution