Senior Assistant Manager/Manager, Office Maintenance

Overview:

The incumbent will serve as the primary point of contact for stakeholders, coordinate office maintenance, and liaise with vendors to ensure all work is completed efficiently and effectively.

Key Responsibilities:

• Act as the main liaison for all stakeholders, addressing their needs and concerns related to office maintenance, including:
  • Upkeep cleanliness of the office environment
  • Repair and replace faulty equipment and furniture
  • Maintain office comfortability (aircon maintenance, lighting fixture, etc.)
• Schedule and oversee routine maintenance tasks, including necessary procurement, to ensure the office environment is safe, functional and no disruption to the business operations.
• Identify, communicate with, and coordinate with service vendors for repairs, cleaning, and other maintenance services, ensuring quality and timely completion of work.
• Maintain records of maintenance activities, vendor contracts, and providing regular updates.
• Address any issues or emergencies that arise in the office promptly, coordinating with relevant parties to resolve them.
• Process payment claim and invoices for vendors for completed services.
• Work with PM to monitor budget for office management and provide support for management tracking of expenses.

Requirements:

• Degree or Poly Graduate in Facility Management, Real Estate, Architecture, and M&E or equivalent.
• At least 5 to 7 years of relevant experience, with proven track record in public and private sector.
• Excellent written and verbal communication skills.
• Resourceful, self-motivated and driven with the ability to multi-task.
• Team player with good interpersonal skills to collaborate with various stakeholders.
• Good time management on tasks allocated.
• Conversant with the use of software like Microsoft, etc.

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