Senior Executive Assistant, Precinct Planning & Development, RHSO

Overview

You will support the Precinct Planning & Development Department (PP&D; under RHSO Operations Division) in secretarial and administrative work, grant administration and data management.

Job Responsibilities

1. Provide secretarial and administrative support to PP&D

• Organise internal and external meetings and events, including settling admin and logistics
• Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
• Manage office supplies requisition and maintain stationery and gift inventory
• Organise and maintain databases e.g. corporate gifting list, staff admin etc
• Support and coordinate the onboarding and offboarding of new/existing staff
• Facilities management for PP&D’s office e.g. managing seating plan and company assets etc.
• Maintain team schedule and calendars for key personnel
• Perform knowledge management and filing work

2. Process claims submitted for various programmes/projects

3. Data management and analysis

4. Any other duties, projects or assignments by Reporting Officer, Team Leader and/or HOD

Requirements

• Diploma in any discipline, preferably science or business management related
• At least 2 years of relevant working experience, especially in administration
• Meticulous, good attention to detail and numbers

• Strong planning and organisational skills
• Team player who is able to work independently
• Proactive and able to multi-task
• Good communication skills
• IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage