Senior Executive Assistant / Associate Executive, NCIS (Sustainability & Administration)

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

Catering to a spectrum of HR needs in NCIS, we are seeking a motivated individual to provide secretarial and administrative support to Sustainability & Administration teams (portfolio includes Administration, Partnerships, Overseas Collaboration & Redevelopment).

Key Responsibilities

Office Administration

• Manage a professional and organised office environment
• Manage vendor contracts and track office supplies
• Assist with departmental IT and network-related matters.
• Coordinate and track fund applications
• Develop and implement office procedures to optimise operatonal efficiency
• Coordinate procurement requests and ensure adherence to company policy
• Fulfil fire warden responsibilities

Project Management

• Assist in managing and coordinating key projects and initiatives
• Track progress, meet deadlines, and proactively address any roadblocks
• Prepare clear and concise project reports and presentatioons

Communication and Collaboration

• Provide exceptional secretarial and administrative support to the department director and team
• Draft, edit, and proofread professional correspondence, presentations, and reports
• Organisae internal and external meetings and events, managing logistics and ensuring smooth execution

Information Management & Research

• Implement a well-organised filing system for documents, reports, and records
• Conduct research and gather information to support informed decision-making

Secondary Responsibilities & Duties

• To take on additional tasks as assigned to support departmental needs

Key Requirements

• Diploma holder with a minimum of 5 years of administrative experience
• A positive and 'can-do' attitude
• Desire and ability to provide outstanding service, while upholding respect for others
• Exhibit professionalism by demonstrating personal accountability, effective work habits, empathy and teamwork
• Highly organised individual with the ability to exercise good judgement in diverse situations and balance multiple priorities, without sacrificing quality
• Resourceful and adaptable with strong problem solving skills

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.