Assistant Director, Research Office (2 years contract)

Overview

The applicant will lead a team to perform the responsibilities of end-to-end funding allocation and grant finance for the NUHS Research Office. The applicant is expected to be hands-on, possess problem solving skillsets and respond quickly to various stakeholders in a dynamic environment.

Responsibilities

Research Grant

• Provide financial support for research grants at NUHS cluster level
• Ensure grant claims are submitted promptly and accurately to external funding agencies
• Reply to queries from funding agencies on claims submitted
• Prepare financial reports and projections requested by funding agencies and other internal finance departments
• Liaise with financial shared services on grant claim submission
• Manage and allocate funding for internal grants awarded
• Fund disbursement and reimbursement of claims submitted for internal grants

Cost Centre Finance and Procurement

• Oversee and support finance related matters for the NUHS Research Office cost centre
• Oversee procurement matters for the NUHS Research Office
• Prepare annual department cost centre budget submission and track expenditures
• Ensure department procurement and payments comply with policies and procedures
• Develop simple systems to better track Research Office expenditures

Governance

• Manage all external and internal annual grant audits and ensure that audit reports are submitted on time
• Lead policy reviews for research related finance policies
• Conduct various departmental adhoc checks related to research finance
• Ensure grant expenditure complies with corporate policies, accounting standard, GST regulations and all relevant Acts.

Work Processes and Projects

• Streamline work processes and implement internal control
• Develop SOPs and work instructions
• Explore work improvement projects

Clinical Trial Accounts

• Facilitate clinical trial account creation
• Responsible for monitoring timely closure of expired clinical trial accounts
• Ensure account creation and closure comply with institution’s policy and procedures

Analysis of Research Spends across NUHS

• Lead the analysis of research spends across NUHS including identifying critical data sets and stakeholders
• Define inequalities in spending and requirements and highlight to Senior management for resolution.

Key Requirements

• Degree in Accountancy or equivalent with 8-10 years of experience in finance related work
• Experienced in handling grant finance
• Proficient in SAP and Microsoft applications
• Experienced in leading a diverse team
• Able to work independently with the ability to multi-task in a fast-paced environment
• Familiar with implementation of internal controls and work process