Associate Executive / Senior Executive Assistant, Inpatient Ops (NUHS@Home)

Join our team and help transform the healthcare landscape in Singapore! We - the NUHS@Home team - are a dynamic new home hospital service looking for passionate and innovative administrative staff to co-create with us.

The job holder will support the day-to-day operational and administrative tasks for NUHS@Home.

We're looking for people with new ideas and a can-do attitude. People who are willing to think outside the box and embrace innovation. People who never give up and are always striving to improve. If you're a proactive problem-solver who is passionate about healthcare and wants to be part of an exciting new home hospital service, we want to hear from you.

Job Responsibilities

1. Procurement

• Manage the end-to-end procurement process, including sourcing, purchasing, and vendor management.
• Coordinate with vendors on delivery arrangements and ensure timely submission of invoices.
• Monitor and track utilization of all supplies to maintain optimal inventory levels.

2. Asset Management

• Maintain and update asset records regularly to ensure accuracy.
• Provide first-level troubleshooting for IT-related issues and escalate to relevant parties when necessary.

3. Staff Operations Support

• Facilitate onboarding and offboarding processes for NUHS@Home staff.
• Assist in manpower planning, roster scheduling, and verification of monthly timesheets.

4. Stakeholder Engagement

• Liaise with internal and external stakeholders to ensure timely and accurate processing of monthly invoices.

5. General Office Support

• Manage office supplies inventory (e.g., stationery, printing materials).
• Ensure accuracy in data entry and record-keeping.
• Process monthly and ad-hoc claims for the team.

6. Other Ad-hoc Duties

• Undertake additional administrative tasks as required to support operational needs.

Job Requirements

• Minimum Diploma
• Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook)
• Strong communication skills with attention to details
• Ability to work independently and collaboratively in a fast-paced environment
• Highly organised with positive work attitude
• Prior experience or knowledge in a hospital setting is advantageous but not mandatory