Executive Assistant, Nursing Administration

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity:

The incumbent is responsible to coordinate the office operations of the department, maintain office forms and procedures, and assists with administrative tasks in Department of Nursing Administration. He/she may handle confidential information from time to time and is able to manage documents with strict confidentiality. He/she abides by NUHS core values, puts patients first, and works closely with partners including families, volunteers and organizations.

Additional duties and responsibilities can be assigned to meet any changing conditions as appropriate.

PRIMARY RESPONSIBILITIES AND DUTIES – 80%

• Provides clerical and administrative support in the following:
• Maintains and updates staff personal records
• Distribute monthly new hire postings
• Answers phone calls, handles enquiries, conveys messages
• Oversees and distributes incoming and outgoing mails.
• Department meetings
• Assists to organize meetings; reserves meeting venues and prepares required AV equipment.
• Updates and maintains training databases and records post completion of training.
• Manages and maintains department inventory of stationery, assets and equipment.
• Raises IT access requests and prepares for new hires’ on-boarding e.g. ordering of name stamp, files, prepare workstation etc.
• Checks, collates and raises items for Purchase Requisition (PR) including managing and filing of billed receipts / invoices.
• Maintains and updates Nursing Intranet/Internet page.
• Manages nursing policy development and implementation. Ensure tidy upkeeping of nursing policies and timely policy reviews with an internal tracking system.
• Manages and maintains records on list of projects under Nursing Division.
• Undertakes any other responsibilities assigned by Reporting Officer.

SECONDARY RESPONSIBILITIES AND DUTIES – 20%

• Participates in hospital-wide activities such as Hand Hygiene Day, Quality Month, Nurses’ Day Celebrations, etc. as assigned.
• Supports department activities and events such as teambuilding, audits, nurses day etc. as assigned.

Job Requirements

• Minimum Diploma or equivalent with 1-year relevant experience
• Knowledge in media design and HTML is preferred.
• Self-motivated, independent, proactive, resourceful, passionate and ability to work in a fast-paced environment.
• Team player with strong interpersonal skills with the ability to build good relationships with the Nursing team.

About us:

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.

If you believe in our purpose of delivering “Incredible Care & Health, Together”, reach out to us today.