Executive Assistant, Resourcing (1-year contract)

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity:
We are seeking a proactive and detail-oriented Executive Assistant to support JurongHealth Campus Resourcing team. This role plays a key part in delivering a seamless recruitment experience through efficient coordination, administrative excellence, and strong operational support.

Beyond day-to-day recruitment support, you will also contribute to employer branding initiatives, content creation, and process digitalisation, leveraging AI tools and automation to enhance productivity and candidate experience.

Job Responsibilities:

1) Recruitment Coordination and Administration

• Manage end-to-end interview coordination for both direct and agency candidates across multiple hiring teams
• Liaise with hiring managers and recruiters to schedule interviews efficiently and promptly
• Prepare and collate candidates’ documents, ensuring completeness and compliance prior to interviews
• Facilitate smooth interview logistics, including virtual interview setup and communications

2) Operational and Administrative Support

• Process timesheets, invoices, and related documentation accurately and in a timely manner
• Maintain organised and up-to-date recruitment records, trackers, and shared repositories
• Provide administrative and operational support for ongoing recruitment activities

3) Employer Branding and Design Support

• Support the team in executing employer branding initiatives across digital platforms
• Assist in creating simple visual assets and recruitment materials using design tools
• Coordinate content collection for branding campaigns
• Ensure consistency in branding and messaging across recruitment materials

4) Process Optimisation & Digitalisation

• Identify opportunities to streamline recruitment processes using automation and digital tools
• Support implementation of workflow automation or RPA solutions for repetitive tasks
• Develop and maintain dashboards or trackers to improve visibility and reporting

5) Team Collaboration

• Work closely with recruiters and stakeholders to support hiring needs and initiatives
• Contribute ideas to improve recruitment operations, candidate experience, and employer branding efforts

Job Requirements:

• Diploma or Degree from a recognised institution
• 1–2 years of relevant experience in HR, recruitment coordination, administration, or similar roles preferred
• Strong coordination, organisational, and stakeholder management skills
• Proficient in Microsoft Office applications (Excel, PowerPoint, Outlook)
• Familiarity with design tools (e.g. Canva or similar) for basic content creation
• Comfortable using HR systems, scheduling tools, and digital platforms
• Exposure to or interest in AI tools, automation platforms, or RPA solutions (e.g. Power Automate, UiPath, etc.) is an advantage
• A proactive and detail-oriented individual with a strong sense of ownership
• Someone with an eye for design and interest in employer branding
• A tech-curious individual who is keen to explore automation and digital tools
• A team player who enjoys improving processes and enhancing candidate experience
• Good communication and interpersonal skills
• Ability to multi-task and manage competing priorities under tight timelines
• Resourceful, adaptable, and able to work both independently and collaboratively