Senior Assistant Manager, Allied Health

Overview of Position

To support Directors, Managers and Heads of Department in the development and management of administrative and operational projects within the Allied Health Division/Departments.

Responsibilities

• Arrange and coordinate meetings and other official engagements for Division/ Departments/workgroups.

• Prepare necessary materials and slides for Division/Department/workgroup meetings and disseminate them to all relevant stakeholders in a timely manner.

• Record minutes/take notes of Division/Department meetings and follow-up on Matters Arising.

• Plan systematic and easily accessible filing system for portfolio and meetings materials.

• Design, implement, monitor and evaluate operational initiatives, projects and processes in the Division/ Departments. E.g. rostering, incident reporting, risk management, workplace safety and health, emergency preparedness and others.

• Manage cross departmental and multidisciplinary teams to drive and execute operational projects.

• Monitor the Division’s / Department’s / Workgroup’s Key Performance Indicators assigned in portfolios.

• Collate and report departmental budgets, including CAPEX, OPEX and manpower training budgets.

• Support Managers/Directors/ Heads of Department in the management of resources and operations to ensure optimum utilisation of resources.

• Support Managers/Directors/ Heads of Department in the management of resources and operations to ensure optimum utilisation of resources.

• Support Managers/Directors/ Heads of Department in developing, implementing and monitoring departmental and hospital guidelines to ensure provision of quality services and implement improvement initiatives/projects.

• Perform administrative duties related to Division / Department / Workgroups.

• Organise events, programmes, talks, workshops and symposiums etc. for Division/Departments.

• Provide liaison support for internal and external parties involved in business and strategic service projects and patient services for the Division.

• Compile and trends, data information and reports.

• Other assigned tasks.

Requirements

• Degree preferably in Allied Health/Health Sciences

• Good working knowledge in MS Office (Word, Powerpoint, Excel, One Drive, Teams)

• Good communication and interpersonal skills

• Proactive, meticulous and possess initiative

• Ability to problem-solve, multi-task and work under tight timelines

• Good analytical and organization skills

• Able to work efficiently and independently

• At least 2-4 years of experience in administration / project management / operations, preferably in a health-related industry

• Experience in healthcare, hospital operations, service-related industries or human resources preferred.