Senior Assistant Manager, COO's Office

Overview

The Assistant Manager / Senior Assistant Manager is accountable for strategically managing the procurement of Furniture & Equipment (F&E) for Operations with strong project management oversight, directly supporting the planning and development of the Integrated General Hospital (IGH). Following procurement completion, the role evolves to actively contribute to operational excellence within IGH, leveraging project management and procurement insights to enhance service delivery and operational efficiency.

Key strategic responsibilities include:

• Leading and driving F&E procurement initiatives (estimated 400 packages) for IGH - serving as the sole procurement lead for Support Services to ensure alignment with IGH's operational excellence objectives, managing diverse stakeholder relationships, managing vendor relationships, and overseeing procurement timelines and quality standards
• Providing executive administration support to the IGH Programme Office and Digital as Default Workgroup - delivering high-level administrative and project coordination support to help drive successful project execution and strategic outcomes

This position plays a critical role in enabling IGH's transformation through robust procurement leadership and executive-level administrative support.

Job Responsibilities

You will be responsible for the following:

Primary Responsibilities (80%)

1. Strategic F&E Procurement Leadership

1. Lead comprehensive stakeholder engagement with user departments to drive strategic specification and requirements gathering for F&E procurement initiatives.
2. Ensure procurement excellence through rigorous end-to-end process compliance with organisational procurement policies and best practices.
3. Manage strategic sourcing initiatives for services and non-medical equipment categories, driving value optimisation and operational efficiency.
4. Deliver contract establishment excellence within defined timelines to ensure seamless continuity of critical products and services.
5. Serve as procurement lead in partnership with MMD who plays processor role, providing expert guidance to evaluation committees for comprehensive assessment of vendor, supplier, and contractor proposals.
6. Create procurement value through partnership with MMD, leveraging negotiation expertise, product standardisation, and innovative sourcing methods.

2. IGH Programme Office

1. Provide executive secretariat services including strategic meeting planning, comprehensive administrative coordination, meticulous record management, presentation development, and seamless meeting facilitation.

3. Digital Transformation

1. Provide strategic administrative support to accelerate AI and digital tool adoption, facilitating the establishment of digital-as-default working methodologies for all Alexians.

Secondary Responsibilities (20%)

1. Support special projects as assigned, demonstrating adaptability and cross-functional expertise.
2. Deliver executive administrative excellence and strategic support to the Operations Head as required.
3. Maintain comprehensive documentation standards and robust record-keeping systems to support project validation and organisational accountability.
4. Prepare executive-level documentation and strategic papers for senior management approval and decision-making.

Requirements

Qualification Required and Area of Discipline

Bachelor’s degree in business administration, supply chain management, or related field.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Project management skills with prior procurement experience
• Experience with large-scale capital procurement projects (advantage)
• Highly organised and meticulous
• Resourceful with high level of initiative
• Team-player with strong interpersonal and communication skills

• Ability to handle multiple stakeholders and meet timelines
• Advanced proficiency in MS Office Suite
• Digital-savvy and adaptable to new technologies

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.