Senior Assistant Manager / Manager, Development Office

Overview:

The incumbent will support the hospital development team in coordinating Furniture and Equipment (F&E) procurement, costing, contract administration, tender preparation, and post-contract activities for the project. The role will also coordinate with consultants, users, and stakeholders to ensure procurement and contract activities are delivered in a timely, cost-effective, and compliant manner, in accordance with NUH procurement policies and CP2M and Gateway processes.

Duties & Responsibilities:

• Coordinate procurement activities by working with stakeholders, consultants, and users to consolidate project and F&E requirements and ensure user needs are clearly captured and addressed.
• Support the review and documentation of user requirements, obtain the necessary approvals and sign-offs, and maintain accurate records of discussions and decisions.
• Prepare and collate cost estimates, cost plans, and supporting documentation required for CP2M and Gateway submissions, ensuring costing inputs remain accurate and up to date.
• Monitor procurement and project expenditure against the approved budget, and promptly flag cost variances or timeline risks to the project manager.
• Prepare tender documents for F&E and other procurement exercises related to the NUHR development, ensuring completeness, accuracy, and alignment with prevailing cluster and institutional policies.
• Support contract administration activities, including processing payment claims, variation orders, and related documentation, while maintaining proper records and contractual compliance.
• Support post-contract activities, including tracking and closing outstanding contractual matters, preparing final accounts, and documenting lessons learnt.
• Ensure compliance with CP2M and Gateway processes by preparing the required documentation and submissions at each Gateway stage.
• Provide administrative and secretariat support for meetings and review sessions, including preparing agendas, recording minutes, and following up on action items.
• Coordinate the sharing of procurement and contract-related information across the project team to keep stakeholders informed and support delivery against project timelines.
• Undertake any other duties assigned in support of the special project.

Job Requirements:

• Degree in Quantity Surveying, Supply Chain Management, or a related discipline.
• At least 2 years of relevant experience in procurement, contract administration, or quantity surveying, preferably within a hospital or healthcare setting.
• Familiarity with CP2M and Gateway processes and F&E procurement will be an advantage.
• Prior exposure to the preparation of tender documents, cost estimates, payment claims, or variation orders is preferred.