Senior Executive, NUHS Residency

NUHS RESIDENCY

Graduate Medical Education Office – Senior Executive

Overview

To provide administrative support to the NUHS Graduate Medical Education (GME) Office in managing calendaring and secretariat matters, meetings, faculty matters, accreditation and distinction track. 

This position is a 1-year contract role, renewable based on satisfactory job performance.

Duties and Responsibilities

Provide support to Designated Institutional Official (DIO) which includes

• Being the point of contact for invitations to meetings and appointments for DIO
• Managing DIO’s calendar
• Communicating with stakeholders on schedules which DIO is involved in
• Checking and obtaining endorsement/signature which DIO’s support/approval is required
• Preparing necessary materials or data as needed
• Supporting DIO closely for residency-related matters

Scheduling and organising DIO internal meetings and GMEC meetings

• Arrange and send out calendar invites with agenda for both DIO internal meetings and GMEC meetings
• Book rooms for both meetings and purchase refreshments for GMEC meetings only
• Take attendance at GMEC meetings

Manage Faculty Appointments which includes but not exhaustive

• Working with programmes on appointments and taking actions to ensure issuance in timely manner
• Engaging other SIs and stakeholders on appointment matters
• Maintaining updated records that stand up to audit scrutiny
• Providing HR with funded FTE (full-time equivalent) of appointments
• Reviewing and checking through submissions for MOH funding deliverables

Accreditation duties

• Assist in accreditation processes for Institutional and all JCST & ACGME-I programmes
• Provide administrative support for Letter of Notifications, Survey Results, Internal Reviews, Site Visits, Engagement sessions and necessary tasks
• Liaise and coordinate with internal and external stakeholders

PC for QIPS

• Key administrative point of contact for all matters relating to the Residency training programme
• Assist Programme Director in continual development of programme and curriculum
• Main resource person for faculty and residents on policies related to Residency
• Organise meetings, teaching sessions and prepare reports
• Liaise and coordinate with internal and external stakeholders

Others:

• Support for subcomm and central office matters
• Support for events and education-related activities organised by NUHS GME Office and any other administrative tasks as assigned.

Requirements

• Bachelor degree in relevant field, preferably with similar working experience in education or healthcare environment.
• Meticulous, organised and diligent
• Adaptable, resourceful and responsible
• Ability to communicate effectively to diverse stakeholders.
• Ability to multi-task and work in a dynamic, fast-changing environment, with a sense of timeliness.
• Ability to work well independently as well as in teams.
• Proficient with Microsoft applications especially with Excel, Words and Powerpoint

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