Senior Executive, NUHS Residency

NUHS RESIDENCY

Graduate Medical Education Office – Senior Executive

Overview

To provide administrative support to the NUHS Graduate Medical Education (GME) Office in managing calendaring, meetings, faculty matters, accreditation and distinction track.

This position is a 1-year contract role, renewable based on satisfactory job performance.

Duties and Responsibilities

Provide support to Designated Institutional Official (DIO) which includes

• Being the point of contact for invitations to meetings and appointments for DIO
• Managing DIO’s calendar
• Communicating with stakeholders on schedules which DIO is involved in
• Checking and obtaining endorsement/signature which DIO’s support/approval is required
• Preparing necessary materials or data as needed
• Supporting DIO closely for residency-related matters

Scheduling and organising DIO internal meetings and GMEC meetings

• Arrange and send out calendar invites with agenda for both DIO internal meetings and GMEC meetings
• Book rooms for both meetings and purchase refreshments for GMEC meetings only
• Take attendance at GMEC meetings

Manage Faculty Appointments which includes but not exhaustive

• Working with programmes on appointments and taking actions to ensure issuance in timely manner
• Engaging other SIs and stakeholders on appointment matters
• Maintaining updated records that stand up to audit scrutiny
• Providing HR with funded FTE (full-time equivalent) of appointments
• Reviewing and checking through submissions for MOH funding deliverables

Accreditation duties

• Assist in accreditation processes for Institutional and all JCST & ACGME-I programmes
• Provide administrative support for Letter of Notifications, Survey Results, Internal Reviews, Site Visits, Engagement sessions and necessary tasks
• Liaise and coordinate with internal and external stakeholders

PC for QIPS

• Key administrative point of contact for all matters relating to the Residency training programme
• Assist Programme Director in continual development of programme and curriculum
• Main resource person for faculty and residents on policies related to Residency
• Organise meetings, teaching sessions and prepare reports
• Liaise and coordinate with internal and external stakeholders

Others:

• Support for subcomm and central office matters
• Support for events and education-related activities organised by NUHS GME Office and any other administrative tasks as assigned.

Requirements

• Bachelor degree in relevant field, preferably with similar working experience in education or healthcare environment.
• Meticulous, organised and diligent
• Adaptable, resourceful and responsible
• Ability to communicate effectively to diverse stakeholders.
• Ability to multi-task and work in a dynamic, fast-changing environment, with a sense of timeliness.
• Ability to work well independently as well as in teams.
• Proficient with Microsoft applications especially with Excel, Words and Powerpoint