Senior/ Executive Assistant

Key Responsibilities:

1. Admin:

   • Update and maintain SMF (Senior Mobility Fund) and ENT (Ear, Nose, and Throat) tracking lists
   • Process AIC (Agency for Integrated Care) applications for both SMF and ENT
   • Communicate with patients and next-of-kin regarding co-payments and bill reminders
   • Handle cancellations of SMF applications and submit eBARFs as needed
   • Manage Request For Quotations and Purchase Requests through eProc system (once access is granted)

2. Billing Management

   • Billing of SMF cases 
   • Process and endorse vendor invoices

3. Document Management:

   • Update Invoice and Delivery Order numbers in tracking lists
   • Check, scan, and upload completed cases into relevant pre-check list folders on NUHS Document Repository

4. Vendor Management:

   • Send delivery orders to vendors
   • Coordinate with vendors for invoice processing

5. Department Onboarding and HR Support:

   • Assist with new hire onboarding processes
   • Manage intern timesheets, including collection and submission for approval

6. Department Event Coordination:

   • Prepare and set up for departmental events, such as lunch talks
7. Department Admin:
   1. Prepare
   2. Process ePay phone bills
   3. Upload clinicians' authorized signatures as required

Required Skills and Qualifications:

• Proficiency in Microsoft 
• Experience with healthcare-specific software (e.g., NGEMR Epic, SAP) preferred
• Strong attention to detail and organizational skills
• Excellent communication skills, both written and verbal
• Ability to work independently and as part of a team
• Familiarity with healthcare terminology and processes is a plus

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.