Sr/ Associate Executive, Medical Social Services
Overview
Provide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.
Responsibilities
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Manage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements.
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Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time.
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Set-up and maintain efficient and accessible filing system for the Department.
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Manage secretarial duty roster for Senior MSWs and MSWs.
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Arrange and coordinate meetings, including the booking of rooms.
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Track attendance and upload files for meetings.
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Compile information and data into reports.
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Maintain and follow-up statistical data.
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Facilitate event logistics and ensure event flow.
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Follow-up on quotations, Purchase Orders and service agreements with corporate partners.
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Raise billing requests to Finance when required.
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Keep track of Juronghealth Fund utilisation
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Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval.
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E-procure stationery for Department.
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Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc.
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Liaise with vendors for quotations and deliveries.
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Process purchase requisition for purchases i.e. brochures and books etc.
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Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds.
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Manage outgoing and incoming mails.
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To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS.
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Other assigned duties.
Requirements
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Diploma
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Good working knowledge in MS Office
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Good communication skills, both written and spoken
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Proactive, meticulous and possess initiative
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Able to work efficiently and independently
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Experience in healthcare, service-related industries or human resources preferred